A note before you read: ABFI has no affiliate deal with either company. Check current plans on each site [1][2].
Side by side
| Dext | Hubdoc | |
|---|---|---|
| Ownership | Independent company [1] | Owned by Xero [2] |
| Cost | Paid plans by volume and users [1] | Included with Xero business plans while connected; standalone plan for others [2][3] |
| Extraction depth | Header data plus line items | Mainly header data (supplier, date, total, tax) |
| Accounting platforms | QuickBooks, Xero, Sage and others [1] | Xero (included), QuickBooks Online (standalone) [2] |
| Bill fetching from supplier portals | Some | Yes, a known strength |
| Best for | Higher volume, line items, multi-platform firms | Xero users with simple, modest volume |
Third-party reviewers generally describe the split the same way: Hubdoc as the "already paid for" option on Xero, Dext as the deeper paid tool [3].
Who Hubdoc fits
- Xero users with mostly simple receipts and bills
- Businesses that like automatic fetching of statements and bills from supplier accounts
- Anyone who wants receipt capture without another subscription
Who Dext fits
- QuickBooks users, or firms using several accounting systems
- Businesses with high volume or detailed supplier bills where line items matter (materials, inventory purchases)
- Teams wanting more control over extraction rules and categories
Which accounting system are you on?
That settles a lot. On Xero, start with Hubdoc and move to Dext only if you need more. On QuickBooks, compare Dext with QuickBooks' own receipt capture and your bill pay tool's capture first. Choosing between the two ledgers? See QuickBooks Online vs Xero.
Capture is only half the job
A capture tool gets documents into the books. Someone still needs to:
- Categorize correctly: see business expense categorization
- Route bills for approval and payment: see BILL vs Ramp and accounts payable
- Make sure every card charge has a receipt: see receipt management
Full tool list: best bill pay and expense tools.
Keep reading
Sources
- Dext, website and comparison page, dext.com/resources/compare/dext-vs-hubdoc. Checked November 6, 2026.
- Hubdoc, website, www.hubdoc.com. Checked November 6, 2026.
- Layer3 Labs, "Dext vs Hubdoc", www.layer3labs.io/comparisons/dext-vs-hubdoc. Checked November 6, 2026.
Questions owners ask
Is Hubdoc free with Xero?
Hubdoc is included with Xero's business plans while it stays connected to your Xero subscription. Check Xero's current plan details.
Does Hubdoc work with QuickBooks?
Yes, as a standalone paid product for QuickBooks Online users.
Is Dext better than Hubdoc?
For high volume, line items or multi-platform use, Dext is usually stronger. For simple Xero bookkeeping, Hubdoc is often enough.
Do I need either if my bill pay tool captures bills?
Maybe not. Many bill pay and card tools capture bills and receipts. Avoid paying for two tools that do the same job.
Will a capture tool categorize everything correctly?
It suggests categories. Someone should review them, especially early on.
Want receipts and bills handled without the chase?
ABFI sets up capture and approvals and reconciles everything monthly. Start with a complimentary Business Accounting Diagnostic.